BOD Meeting Minutes 10/1/25

NEW MEXICO PRODUCERS AND MARKETING ASSOCIATION

BOARD OF DIRECTORS

MINUTES

OCTOBER 1, 2025

CALL TO ORDER: 6:10 PM

ROLL CALL AND QUORUM DETERMINATION:

JONATHAN MARTINEZ ABSENT

WELCOME AND GUEST INTRODUCTIONS: DR. ANDREA GUTIERREZ

WELCOMED EVERYONE. THE BOARD INTRODUCED THEMSELVES

AND WELCOMED MEMBER MAX ARCHULETA AND SHAUNDA

GARCIA, GUEST.

APPROVAL OF AGENDA: A MOTION WAS MADE TO AMEND THE

AGENDA TO INCLUDE AN EXECUTIVE SESSION. MOTION WAS

SECONDED , ALL IN FAVOR. MOTION: A MOTION WAS MADE TO

APPROVE AGENDA AS AMENDED. MOTION WAS SECONDED.

ACTION: ALL IN FAVOR

APPROVAL OF AUGUST 20, 2025 MINUTES: MOTION: A MOTION WAS

MADE TO APPROVE THE AUGUST 20, 2025 MINUTES. MOTION WAS

SECONDED. ACTION: ALL IN FAVOR.

PUBLIC COMMENTS AND ANNOUNCEMENTS: NONE

ON-GOING BUSINESS:

FINANCIAL REPORT: JONATHAN MARTINEZ, TREASURER WAS

ABSENT BUT SENT IN THE MONTHLY LEDGER REPORT. A QUESTION

WAS ASKED IF DR. VALENCIA HAD BEEN PAID FOR HIS WORK PER HIS

CONTRACT. THERE WAS ALSO A COMMENT WAS MADE ABOUT A

MEMBERSHIP IN WHICH THE CHECK WAS RETURNED AND A RETURN

CHECK FEE WAS CHARGED TO OUR ACCOUNT. IN AN EARLIER PHONE

CONVERSATION WITH JONATHAN, HE INDICATED THAT HE SENT AN

EMAIL TO THE INDIVIDUAL THAT HIS CHECK WAS RETURNED AND A

FEE IMPOSED. AS OF 10-1-2025 HE HAS NOT HEARD BACK.

ANOTHER QUESTION WAS THE AMOUNT OF $200.00 AND $50.00 IS

SHOWING IN THE DEBIT COLUMN. THE AMOUNTS SHOULD SHOW IN

THE INCOME COLUMN FOR FIVE MEMBERSHIP RENEWALS. THE

TOTAL BALANCE IS UNAFFECTED AND STANDS AT $7, 150.00 AS OF

9-30-25. MOTION: A MOTION WAS MADE TO APPROVE THE

TREASURERS REPORT. MOTION WAS SECONDED. ACTION: ALL IN

FAVOR.

WINTER GRAZING STATUS REPORT: LINDA HUTCHISON REPORTED

THAT A NOTICE FOR PARTICIPATION IN THE WINTER GRAZING WENT

TO ACTIVE AND PENDING MEMBERS VIA EMAIL ON AUGUST 22, 2025.

DEADLINE TO RESPOND WAS SEPTEMBER 1, 2025. FIVE MEMBER

PRODUCERS MET THE DEADLINE. 2 MEMBERS CLAIMED THAT THEY

DID NOT RECEIVE THE EMAIL AND THEREFORE MISSED THE

DEADLINE. AFTER AN INVESTIGATION AND RESEARCH, IT WAS

DETERMINED THAT THERE WAS A GLITCH IN THE EMAIL SYSTEM. DR.

ANDREA DETERMINED THAT IT WILL BE DISCUSSED IN EXECUTIVE

SESSION AND A DECISION WILL BE MADE.

FACILITY USE PROPOSALS: THE BOARD WAS PRESENTED 2

PROPOSALS TO USE THE FACILITY. SALAZAR RANCHES HAS

REQUESTED ALL 6 WEST PENS FOR USE FROM 10-15-25 TO 5-1-26.

BENITO VIGIL HAS REQUESTED THE USE OF 4B/5B FROM 10-15-25 TO

10-15-26. DISCUSSION TOOK PLACE. QUESTION WAS ASKED HOW

MANY PENS ARE AVAILABLE TO OTHER PRODUCERS AND WHETHER

ALL PENS HAD WATER. THERE WILL BE PENS AVAILABLE AND ALL

PENS HAVE WATER. MAX ARCHULETA ASKED IF HE WOULD BE ABLE

TO PLACE A BULL THERE. THERE SHOULD BE NO PROBLEM AND HE

WAS ASKED TO FILL OUT A FACILITY USE APPLICATION,. FACILITY

USE APPLICATIONS WILL BE AVAILABLE IN THE EXTENSION OFFICE.

LIVESTOCK BUYS: BENITO VIGIL REPORTED THAT 6 PRODUCERS

BROUGHT IN 19 CALVES ON SEPTEMBER 14TH. IT WENT FAIRLY

SMOOTHLY. BENITO NOTED THAT WE NEED SCALE CARDS. DONALD

APOLOGIZED FOR NOT GETTING BACK TO BENITO. RIO GRANDE HAS

THE SCALE CARDS. DR. ANDREA ASKED IF WE COULD GET THE

NAMES OF THE PRODUCERS WHO SOLD. LINDA HUTCHISON

INDICATED THAT SHE, LIONEL MAESTAS AND JOHNNY ULIBARRI

SOLD. ANDRES GARCIA ALSO SOLD AS WELL AS ROSS DURAN.

BENITO COULD NOT RECALL THE 6TH PERSON. DR. ANDREA ASKED

THAT WE KEEP A LIST OF SELLERS FROM EACH BUY. BENITO SPOKE

WITH TIM JOHNSON AND HE INDICATED HE WOULD LIKE TO ADD

MORE BUY DAYS BUT DOES NOT HAVE DATES YET.

STATUS REPORT ON WATER SYSTEM: DR. ANDREA NOTED THAT

JACOB MONTOYA WAS UNABLE TO ATTEND THE MEETING DUE TO A

JOB PRIORITY IN DULCE. PRIORITIES FOR THE WATER SYSTEM ARE

CAPPING THE WELL AND FIXING THE MAIN LINE BREAK. THE

SYSTEM IS FUNCTIONAL AND ALL PENS HAVE WATER.

WRRI AG. WATER RESILIENCE GRANT HAS BEEN AWARDED. IT WILL

REQUIRE US TO GO THROUGH A BIDDING PROCESS TO HIRE

CONTRACTORS. THE IMPLEMENTATION OF THE GRANT IS A MORE

CUMBERSOME PROCESS AND WE MAY NEED TO CONSIDER DIPPING

INTO OUR OPERATING BUDGET TO GET THE WATER PRIORITIES DONE.

THE SYSTEM WILL BE CLOSELY MONITORED TO MINAMIZE ISSUES.

NEW BUSINESS:

FARM TO POWER: PRESENTER NICK BENAVIDEZ WAS UNABLE TO

ATTEND. DR. ANDREA BRIEFED THE BOARD THAT A SYSTEM COULD

BE DESIGNED TO PROVIDE SHADE TO THE PENS AND AND MEET THE

FACILITY’S ELECTRICAL NEEDS. HOWEVER THERE WOULD BE

LITTLE TO NO INCOME GENERATED FOR NMPMA.

EXECUTIVE SESSION:

MOTION: A MOTION WAS MADE TO GO INTO EXECUTIVE SESSION

CONCERNING THE WINTER GRAZING PROGRAM. MOTION WAS

SECONDED. ACTION : ALL IN FAVOR.

MOTION: A MOTION WAS MADE TO COME OUT OF EXECUTIVE

SESSION. MOTION WAS SECONDED. ACTION: ALL IN FAVOR.

MOTION: A MOTION WAS MADE TO MAKE A ONE TIME EXCEPTION TO

INCLUDE MR. MAX ARCHULETA AND MR. ANDRES GARCIA AS

PARTICIPANTS IN THE 2026 WINTER GRAZING PROGRAM. MOTION

WAS SECONDED. ACTION: ALL IN FAVOR.

THE NEXT STEP IS TO SET A MEETING OF ALL PARTICIPANTS TO

REVIEW ENTRY AND EXIT DATES, FEES, REQUIREMENTS AND

RESPONSIBILITIES. IT WAS DETERMINED THAT THE GROUP WILL

MEET AT 5: 00 PM ON NOVEMBER 12, 2025 IN THE RIO ARRIBA

COUNTY EXTENSION OFFICE CONFERENCE ROOM.

NEXT MEETING:NOVEMBER 12, 2025 AT 6:00 PM

ADJOURNMENT: MOTION: A MOTION WAS MADE TO ADJOURN.

MOTION WAS SECONDED. ACTION: ALL IN FAVOR.

MEETING ADJOURNED: 7:O7 PM.

APPROVED: NOVEMBER 12, 2025