BOD Meeting Minutes 5/21/25
NEW MEXICO PRODUCERS AND MARKETING ASSOCIATION
BOARD OF DIRECTORS
MINUTES
MAY 21, 2025
CALL TO ORDER: 6:38 PM
ROLL CALL AND QUORUM DETERMINATION: BENITO VIGIL ABSENT.
WELCOME AND GUEST INTRODUCTIONS: DR. ANDREA WELCOMED
MEMBERS MICHAEL VIGIL AND STAR MATHIS
APPROVAL OF AGENDA: A MOTION WAS MADE TO APPROVE THE
AGENDA. MOTION WAS SECONDED. ACTION: ALL IN FAVOR.
APPROVAL OF THE APRIL 16, 2025 MINUTES: A MOTION WAS MADE TO
APPROVE THE MINUTES OF APRIL 16, 2025. MOTION WAS SECONDED.
ACTION: ALL IN FAVOR.
ON-GOING BUSINESS:
TREASURER REPORT: JONATHAN MARTINEZ PRESENTED THE NMPMA
GENERAL LEDGER. SINCE THE LAST MEETING TO BILLS WERE PAID.
ONE TO SUPERIOR SEPTIC FOR PORTA POTTY SERVICING AND JEMEZ
ELECTRIC CO-OP FOR UTILITY BILL. THE BALANCE OF THE ACCOUNT
STANDS AT $6,674.92 AS OF 5/21/2025.
WINTER GRAZING FINAL REPORT: DONALD MARTINEZ REPORTED
THAT THE CATTLE WERE REMOVED AT THE END OF APRIL AND
INVOICES WERE SENT TO THE PARTICIPATING PRODUCERS. MIGUEL
SALAZAR REPORTED THAT BENITO VIGIL’S INVOICE WAS INCORRECT.
BENITO WILL MAKE THE ADJUSTMENT AND DELIVER CHECK.
DONALD REPORTED THAT HE IS WORKING ON MEETING WITH GHOST
RANCH TO DISCUSS NEXT YEAR’S PROGRAM IN AGREEMENT WITH
GHOST RANCH. WATER PROJECT REPORT: DR. ANDREA HAD SENT VIA ELECTRONIC COMMUNICATION JAYPEN CONSTRUCTION’S BID TO FIX THE BROKEN LINE OR WATER VALVE. THE BOARD THOUGHT THE BID WAS A BIT
HIGH AND ASKED IF THE REMAINDER OF THE USDA GRANT MONEY
COULD BE USED TO HIRE ANOTHER ENTITY. DR. ANDREA SAID SHE
WOULD CONTACT FELICITY. A QUESTION WAS ASKED WHETHER
OASIS WELL SERVICE HAS BEEN CONTACTED TO FINISH INSTALLING
THE PRESSURE CAP ONCE THE LEAK IS FIXED. SEVERAL ATTEMPTS
HAVE BEEN MADE TO CONTACT OASIS. JONATHAN MARTINEZ SAID
HE WOULD CALL OASIS.
NEW BUSINESS:
FALL 2025 MARKETING OPPORTUNITIES: THE BOARD REVIEWED THE
PROPOSAL OF DATES SUBMITTED BY MEMBER FRED THRONAS AT
THE BOARD MEETING APRIL 16, 2025. DISCUSSION TOOK PLACE
ABOUT HOW MEMBERS/NONMEMBERS WERE ASSESSED. IT WAS
NOTED THAT MEMBERS $3.00 PER HEAD AND NON-MEMBERS $4.00
PER HEAD. DISCUSSION CONTINUED AND IT WAS DECIDED THAT A
FLAT RATE FOR EACH DAY WOULD BE APPROPRIATE. DR. ANDREA
WILL DRAFT A LETTER TO JOHN MALOUF/M&M CATTLE WITH THE
FLAT RATE PROPOSAL.
MOTION: A MOTION WAS MADE TO CHARGE $1.000.00 PER
MARKETING DAY. MOTION WAS SECONDED. ACTION: ALL IN FAVOR.
LIABILITY INSURANCE: DONALD REPORTED THAT THE ISSUE OF
LIABILITY INSURANCE HAS GOTTEN COMPLEX. THE INSURANCE
COMPANIES HE HAS CONTACTED DON’T HAVE A STANDARD MODEL
FOR A FACILITY LIKE OURS. THE CLOSEST MODEL IS A COMMERCIAL
DAIRY. THE BOARD AGREED THAT WAS NOT REPRESENTATIVE OF
THE FACILITY AND THE ACTIVITIES THAT TAKE PLACE. IT WAS
SUGGESTED THAT DONALD LOOK INTO AMERICAN LIFE INSURANCE.
DONALD WILL FOLLOW UP.
BARN/EVENT RENTAL FORM: PRIOR TO THE EVENTS SCHEDULED
ON MAY 24TH AND MAY 31, MIGUEL AND DONALD WILL NEED TO
SIGN. THE EVENTS WILL BE ALCOHOL AND DRUG FREE.
BARN DOOR ESTIMATE: MIGUEL REPORTED THAT HE HAS NOT
HEARD BACK OR RECEIVED AN ESTIMATE FROM THE VENDOR FOR A
ROLLING BARN DOOR.
EXECUTIVE SESSION:MOTION: A MOTION WAS MADE TO GO INTO
EXECUTIVE SESSION. MOTION WAS SECONDED. ACTION: ALL IN
FAVOR. EXECUTIVE SESSION COMMENCED AT 7:40PM.
MOTION: A MOTION WAS MADE TO COME OUT OF EXECUTIVE
SESSION. MOTION WAS SECONDED. ACTION: ALL IN FAVOR.
EXECUTIVE SESSION ENDED @8:10 PM. NO FORMAL ACTION TAKEN.
NEXT MEETING: JUNE 18, 2025 @ 6:00 PM
ADJOURNMENT: MOTION: AMOTION WAS MADE TO ADJOURN,
MOTION WAS SECONDED. ACTION: ALL IN FAVOR.
MEETING ADJOURNED @ 8:12 PM.
APPROVED JUNE 25, 2025.