BOD Meeting Minutes 10/23/24

NEW MEXICO PRODUCERS AND MARKETING ASSOCIATION

BOARD OF DIRECTORS

MINUTES

OCTOBER 23, 2024

CALL TO ORDER: 6:30 PM

ROLL CALL AND QUORUM DETERMINATION:

ABSENT: VIRGIL TRUJILLO, JONATHAN MARTINEZ, MIGUEL

SALAZAR

WELCOME AND INTRODUCTIONS: DR. ANDREA WELCOMED MR.

ANDRES GARCIA AND MR. FRED THRONAS, NMPMA MEMBERS.

APPROVAL OF AGENDA:

A REQUEST WAS MADE TO ADD DISCUSSION OF PORTA POTTIES AND

GATE LOCKS. MOTION: A MOTION WAS MADE TO APPROVE THE

AGENDA WITH STATED AMENDMENTS. MOTION WAS SECONDED.

ACTION: ALL IN FAVOR

APPROVAL OF SEPTEMBER 23, 2024 MINUTES:

MOTION: A MOTION WAS MADE TO APPROVE THE SEPTEMBER 23,

2024 MINUTES. MOTION WAS SECONDED.

ACTION: ALL IN FAVOR

CURRENT/ OLD BUSINESS:

FINANCIAL REPORT: MOTION: A MOTION WAS MADE TO TABLE THE

FINANCIAL REPORT DUE TO ABSENCE OF THE TREASURER. MOTION

WAS SECONDED.

ACTION: ALL IN FAVOR

WATER STORAGE FINAL REPORT UPDATE: MOTION: A MOTION WAS

MADE TO TABLE THE REPORT DUE TO THE ABSENCE OF VIRGIL

TRUJILLO. MOTION WAS SECONDED.

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ACTION: ALL IN FAVOR

IT WAS NOTED THAT THE PORTA POTTIES HAVE NOT BEEN SERVICED

AND THE FRONT GATE MAY REQUIRE ANOTHER LOCK TO AVOID

CIRCUMVENTION OF THE AUTOMATIC GATE SYSTEM.

DISCUSSION TOOK PLACE ON BOTH OF THESE ISSUES.

JAYPEN CONSTRUCTION PUNCH LIST UPDATE: DR. ANDREA

REPORTED THAT JAY PEN WAS PRESENTED WITH THE LIST. ITEMS

THAT WERE IN THE CONTRACT WERE TAKEN CARE OF. IT WAS

DETERMINED THAT THE CONTRACT FOR UPGRADE HAS BEEN

COMPLETE AND JAYPEN WILL MOVE FORWARD WITH THE PENS

WATER PROJECT AS THAT IS CRUCIAL FOR USE OF THE PENS.

EXTERIOR DOOR, STORAGE CABINET AND BAR BAIT: LINDA

HUTCHISON REPORTED THAT SHE WENT TO RESTORE IN SANTA FE TO

SEE IF THEY HAD EXTERIOR DOORS THAT WOULD BE APPROPRIATE

FOR THE SCALE HOUSE. THERE WERE NO 60X80 EXTERIOR DOORS

AVAILABLE AND NO STORAGE CABINETS. SHE LOOKED INTO HOME

DEPOT AND LOWES. EXTERIOR DOORS AVERAGE LESS THAN $300.

STORAGE CABINETS ARE AVAILABLE IN PRESSED WOOD. LINDA

THOUGHT AT THIS JUNCTURE PURCHASING PLASTIC BINS TO STORE

MATERIALS FROM RODENTS WOULD BE GOOD. IT WAS SUGGESTED

THAT BINS COULD BE BOUGHT AND STORED IN THE CONEX. SHE DID

PURCHASE RAT BAIT FOR USE IN THE SCALE HOUSE. IT WAS

SUGGESTED THAT PLUG- IN RODENT DETERRENTS COULD BE

PURCHASED. DR. ANDREA SUGGESTED THAT WE HAVE A WORK DAY

AT THE FACILITY TO INSTALL THE EXTERIOR DOOR AND RODENT

PROOF THE SCALE HOUSE. DR. ANDREA WILL LOOK AT SOME

POSSIBLE DATES.

NEW BUSINESS:

REQUEST FOR PEN USE BY FRED THRONAS: DR. ANDREA ASKED

THAT THE LEASE AGREEMENT FOR 2024-2025 WITH MIGUEL SALAZAR

BE DISCUSSED FIRST. DR. ANDREA ASKED THAT THE BOARD REVIEW

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THE LEASE PROPOSAL AND DETERMINE IF THERE ARE ISSUES THAT

NEED TO BE ADDRESSED. THE LEASE AGREEMENT IS FOR ALL 12

PENS FOR THE WINTER BULL FEEDING AND HIGH ALTITUDE BULL

TEST. IT WAS EXPRESSED THAT THERE WAS A CONFLICT WITH THE

MARKETING OPPORTUNITIES USE OF THE SCALE AND THE 4 UPPER

PENS USED FOR SORTING.

MOTION: A MOTION WAS MADE THAT THE MARKETING

OPPORTUNITIES WILL HAVE USE OF PENS 2A, 2B, 1C, 1D IN ADDITION

TO THE HORIZONTAL ALLEYWAYS AND 1B WOULD BE AVAILABLE IF

REQUIRED AS WELL AS THE USE OF THE SCALE ON OCTOBER 29,

NOVEMBER 3, AND NOVEMBER 10 FROM 8:00 AM TO 8:PM. MOTION

SECONDED.

ACTION : ALL IN FAVOR.

MOTION: A MOTION WAS MADE THAT MIGUEL SALAZAR IS

RESPONSIBLE FOR CLOSING FEEDERS IN THE PENS TO BE USED BY

THE MARKETING OPPORTUNITIES. MOTION WAS SECONDED.

ACTION: ALL IN FAVOR.

AMENDMENTS TO THE SALAZAR CONTRACT PROPOSAL:

MOTION: A MOTION WAS MADE TO AMEND THE MIGUEL SLAZAR

CONTRACT PROPOSAL DETAILING THE EXCEPTIONS OF PEN USE

DURING MARKETING OPPORTUNITIES DATES. MOTION WAS

SECONDED.

ACTION: ALL IN FAVOR

MOTION: A MOTION WAS MADE TO CLARIFY THAT THE BARN,

SQUEEZE CHUTE AND SCALE ARE NOT EXCLUSIVE BUT ARE TO BE

SHARED AND USE WILL BE COORDINATED BETWEEN MIGUEL

SALAZAR AND THE PARTY(IES) REQUESTING USE DURING THE TERM

OF THE CONTRACT. MOTION SECONDED.

ACTION: ALL IN FAVOR

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GATE REPAIR NEXT TO CHUTE: DR. ANDREA NOTED THAT WORK

NEEDS TO DONE ON THE GATES NEXT TO THE CHUTE FACING WEST.

MIGUEL SALAZAR HAS OFFERED TO DO THE REPAIRS.

MOTION: A MOTION WAS MADE THAT NMPMA PURCHASE THE

MATERIALS REQUIRED FOR REPAIR AND MIGUEL SALAZAR WILL

PERFORM THE WORK. MOTION WAS SECONDED.

ACTION: ALL IN FAVOR

WINTER GRAZING PROGRAM: DONALD MARTINEZ HAD A MEETING

WITH GHOST RANCH ABOUT THE USE OF BLACKIES FOR THE WINTER

GRAZING PROGRAM. THIS YEAR NMPMA WILL NOT HAVE ACCESS TO

BLACKIES BUT GHOST RANCH HAS OFFERED THE FEEDLOT PASTURE.

DONALD WILL CONFIRM WITH GHOST RANCH. DONALD IS LOOKING

AT 02-01-2025 AS A START DATE.

ANNOUNCEMENTS/COMMENTS: MEMBER ANDRES GARCIA

INQUIRED ABOUT THE GRAZING PROGRAM AND IF THERE WAS AN

OPPORTUNITY TO GO IN EARLIER THAN FEBRUARY. LIKE A FEW

RANCHERS IN THE MEDANALES AREA, PASTURE AND WATER GAPS

HAVE BEEN LOST DUE TO THE CATASTROPHIC FLOODING THAT TOOK

PLACE IN JUNE. DISCUSSION TOOK PLACE ABOUT THE POSSIBILITY

OF PEN USE AND PROVIDING EMERGENCY GRAZING. THE BOARD

WILL LOOK INTO WHAT OPTIONS MAY BE AVAILABLE FOR

ASSOCIATION MEMBERS IN NEED OF WINTER PASTURE.

NEXT MEETING: NOVEMBER 19, 2024

ADJOURNMENT: MOTION: A MOTION WAS MADE TO ADJOURN.

MOTION WAS SECONDED.

ACTION: ALL IN FAVOR

MEETING ADJOURNED AT 8:30 PM